Why Your Business Needs an Intranet
17 Aug 2022

Before I explain why you should implement an intranet solution in your company, let me define what an intranet is. It’s a private website within an organisation that allows employees to share corporate information and resources. It serves as a focal point for encouraging employees to communicate with one another and work more efficiently.

Corporate intranet software can provide a wide range of long-term benefits to your business, whether you are a large or small company. From improving productivity to increasing employee retention for remote workers to creating and reinforcing workplace culture, you’ll see improvements in most areas of your business.

Improved Communication

Communication is one of the most important aspects of running a successful business. Nothing will run smoothly unless there is effective employee communication. With more employees working from home than ever before, communication is more difficult than ever. Employees may feel lonely and less productive throughout the day, affecting the quality of their work. This is where implementing intranet software into the business can be extremely beneficial.

The intranet serves as a centralised hub for all employee communication. Employees can communicate with one another, share ideas, and provide feedback. These can be effortlessly posted and seen by the entire corporation, allowing for faster responses. Employees are more likely to feel empowered at work if they feel heard, and research has shown that feeling more connected increases employee productivity by 20-25 percent.

Why use an intranet when you can communicate via email?

  • Less likely to miss important information amongst hundreds of meaningless emails.
  • Posts can be linked to, even well after they were posted, which you can’t do with emails.
  • Posts can be liked and commented on, which gives immediate recognition.
  • Posts can be edited multiple times which saves sending multiple emails and causing confusion.
  • New employees have access to older posts which they wouldn’t have if all communication was via email.
  • Old posts from before an employee started at the company can be searched.

Drive Workplace Culture

Employees in large companies may begin to feel disconnected and lost within the larger team. According to one survey, 75% of employees believe they are missing out on company news. This is a problem that a company intranet could easily solve. Your company can share its strategy and business updates with its employees, making them feel more included and giving them a better understanding of what is going on.

The staff intranet provides a meaningful space for employees to express themselves and share insightful articles with their colleagues. This space allows them to feel valued and heard at work, which is critical for increasing employee retention. Employees are also 5 times more likely to feel empowered at work when they feel valued, which increases productivity and retention.

Share Information and Documents

An intranet can house all of your company's documents and make them easily accessible to all employees or can integrate into Sharepoint in order to centralise your systems. This eliminates the need for anyone to request documents via email or go hunting through folders, saving a significant amount of time.

Managers can share important information such as meeting dates and times in addition to documents for policies, processes and more. Having all of this information in one place can help to avoid future confusion because it is all accessible to everyone at any time.

Now that you know why you need an intranet, please say Hello to Halo Intranet to find out more information regarding our system, Halo.